What’s the best way to manage passwords safely?
Published: November 12, 2025
Dear 404,
Between research tools, learning platforms and grant portals, I have passwords for what feels like a hundred different accounts. What’s the best way to manage them all safely without relying on the same password everywhere?
— Overwhelmed but Organized
Dear Overwhelmed but Organized,
Reusing passwords might save time but it’s also one of the fastest ways to get hacked. Once one password is stolen, attackers can use it to unlock everything else — faster than a pop quiz on a Monday morning.
To help keep your accounts secure, the University of Toronto now offers 1Password — a cloud-based password manager that creates and stores strong, unique passwords for every account.
Faculty, staff and librarians can access a 1Password business license and students get up to six years of 1Password Families at no cost.
Use a password manager to:
Skip the sticky notes and browser saves — those belong to the dial-up era.
To set up your 1Password account:
Stay smart, stay secure — one strong password at a time.
Sincerely,
4[0‿0]4
